11 Eye-Opening Questions To Ask Caterers To Find “The One” For Your Next Event

When you’re about to hold an event, you want to ensure everything goes off without a hitch so that everybody gets a positive experience out of it. One of the things you may need to plan is the food. Are you going to bring in the snacks/meal yourself or will you have a caterer do this for you?

If you’ve opted to go the caterer route, it’s important you know who you’re dealing with. This means asking questions of a prospective caterer. Their answers will determine whether or not they’re the company you should do business with each time you have a meeting, party, conference or other event to carry out.

Here are 11 Questions You Should Be Asking Potential Caterers

1. Are You Able To Provide An Array Of Menu Choices For People That Have Dietary Restrictions?

This is regarded as one of the most important questions you can ask caterers, as the needs to meet dietary restrictions increases on a daily basis. Caterers need to serve people who are dairy free, gluten-free, vegetarian, vegan, etc.


2. Are You Able To Provide Themed Menus?

While most corporate events don’t need specialty menus, a themed menu is like rewarding your team or giving them energy after they’ve been in a conference all day. For instance, you can consider a Make-Your-Own Tacos bar or Greek Feast.


3. May I Contact Your Present Clients or Read Testimonials?

Caterers want to build up their clientele and often ask for testimonials about their services from their current clients. When they’re looking for new clients, they’ll happily share this information with them. Keep in mind that happy and even disgruntled clients will leave online reviews. Check for reviews through Google, Yelp, and even the company’s own website. Ask the caterer for references to help make your decision.


4. Do You Provide The Equipment and Staff or Do I Need To?

Most days you’ll be hosting the event at your location or a venue that’s already got a plethora of chairs, tables and other equipment. However, there may be instances where you need a unique set up or extra equipment to ensure a successful event. During these times, your caterer should assist you with it, dealing with the various rental vendors themselves so you don’t need to.


5. When Will Your Employees Arrive At My Location? Will I Need To Be There When They First Arrive?

One of the biggest things you’re going to be worried about is when the caterer’s delivery folks will arrive to your location. A caterer should allow for plenty of time to set things up to ensure everything is the way it should be. The person who delivers your ordered items needs to ask like the company’s brand ambassador – they’ll come into the office quietly and discreetly, setting things up in a professional way without disturbing anyone.


6. Do You Have Prior Experience With My Kind Of Events?

It’s important to look closely at your prospective caterer’s track record. Do they have prior experience in catering your type of event? Ask for references to see how the third party felt about the service they were given? Was the experience a positive or negative one? You want a caterer who will represent the hard work and dedication you put into your job.


7. Have You Ever Catered For My Office Building Or Preferred Venue?

Caterers who have never worked at a venue may find the logistics a bit of challenge. They may have to walk stairs because there’s no offered elevator. Some days doors are locked and needs a pass to enter. If a caterer has previously worked with the venue or within your company, they may able to better maneuver the location with little effort.


8. Can You Deal With Any Last-Minute Requests?

No matter how prepared you are, things do come up. And, this means your caterer should be able to handle these last-minute needs generic for premarin. A caterer who can do this will reduce your stress levels and help to establish a great working relationship between the two of you.


9. What Kind Of Prices Can I Expect To Pay For Menu Items?

Many times, a caterer will throw in hidden fees – condiments, sides, napkins, plates, and more – and you won’t see it until you’ve gotten the proposed menu. Ask them right at the beginning to find out what’s in their prices. How much do they charge for delivery? Is there a cost for set-up? If you require staff to be present at your event, ask for their hourly rate per staff member.


10. What’s The Dress Policy For Your Delivery/Serving Staff?

How the delivery staff looks when they enter a location says a lot about the caterer – from end to tow. You want the caterer to have professional-looking staff to walk into your building and set up the venue.


11. Are There Any Specials You Provide?

Ask the prospective caterer about the menu changes. Do they provide specials on a weekly, monthly or quarterly basis? If you cater on a regular basis, you probably want to offer your attendees new items every so often to mix things up.

1 reply
  1. Catering Services
    Catering Services says:

    All these questions are really good and for considering a caterer all these very beneficial for that. My favourite was “May I Contact Your Present Clients or Read Testimonials?” In this we have a broad picture of caterer services like how he is serving in this industry.
    Thanks for sharing!


Leave a Reply

Want to join the discussion?
Feel free to contribute!

Leave a Reply

Your email address will not be published. Required fields are marked *